Upcoming Contract Processing Deadlines: Transition from BennyBuy to Workday
As part of the Administrative Modernization Program (AMP), our office will transition contract processing from BennyBuy to Workday.
To support this transition, all contract processing in BennyBuy must be completed by early-June. To meet this goal, the following deadlines have been set for contract submissions:
| Status |
Date |
Time |
Action |
|---|---|---|---|
| Closed |
April 29 |
5:00 PM |
Submit contract requests that do not have a contract or are using another party's contract |
| Closed |
May 20 |
5:00 PM |
Submit requests for amendments |
|
June 3 |
5:00 PM |
Submit contracts using an OSU template |
Please visit the P2P Cutover Deadlines for additional purchasing and contracting deadlines that may impact your work.
We are here to support you through this transition. Please don't hesitate to reach out with questions or if you would like help planning upcoming contracts or renewals.
Our email is [email protected]
Welcome to Contract Services
We provide support for a variety of agreements, including:
- Educational pathway programs
- Equipment and art loans
- Student internships, academic exchanges, and study-abroad programs
- Event and program sponsorships
- Temporary use of OSU facilities or land
- Intercollegiate athletic non-conference games and competitions
- Revenue-generating transactions where OSU is the service provider
Not Sure Where to Start?
We support all OSU faculty and staff who need contract guidance or assistance. We're happy to help!
Email: [email protected]
Or contact us by direct email:
- Katie Lanker, Contract Services Manager
- Mindy Earl, Contracts Officer
- Marlee Richter, Contracts Officer
Frequently Asked Questions
Browse the questions below to learn how to use Contract Services and what to expect throughout the contract process.
Using OSU Contract Forms
Generally, yes. Our office must review OSU approved forms prior to signature only when it has been edited, modified, or additional attachments are being incorporated into the terms of the contract form.
Forms created by our office will be identified at the footer of the document and will contain the form title and version date. Most current forms include the word “form” as an identifier. If you can’t tell, please email [email protected] before proceeding.
Contract Services can create a custom forms to best suit your needs.
Contract Services has a listing of forms our office created and will review them annually or biannually. That said, a form can be updated at any time due to policy change or change in law, and the department can submit a request upon its discovery that something in the form needs to change, updated, or no longer applies.
Contract Process & Support
We support departments throughout the contracting process, including reviewing, drafting, and improving agreements to ensure clarity, accuracy, and alignment between all parties.
Yes. We develop and maintain standard contract templates and promote their consistent use across OSU to support transparency, fairness, and efficiency.
Yes. When needed, we consult with SMEs to address specific needs, technical details, or unique concerns related to an agreement.
We help determine the appropriate contract form based on the type of transaction and apply review guidelines and best practices to each agreement.
Yes. We work with departments to clarify roles, responsibilities, and expectations across all parties involved in the contract.
Yes. Contract review is a service we provide. We can review for clarity and consistency, as well as compliance with University policy and standards. We can also issue-spot and make recommendations.
After a Contract is Executed
Once the contract is fully executed, it is the department’s responsibility to manage the contract, including ensuring contract compliance and initiating the process for amendments when needed. Any additional involvement by our office would be at the request of the department.
Currently, Contract Services does not actively track contract expirations for its customers, and BennyBuy currently does not have an auto-notification feature. We are aware that customers liked the notification of contract expiration provided by our former system. OPPT is actively exploring options to create such a feature in BennyBuy.
You can create a Contract Request in BennyBuy and choose the “Amend Contract” option. You will need the contract number of the original contract to do this. Our office can assist in drafting the amendment document, if needed.
Yes. Notices to Terminate should be issued by our office. If the department desires to take such action, they should submit a request to terminate the contract by completing a Contract Amendment Request through BennyBuy.