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Welcome to Contract Services

Contract Services provides university-wide contracting services for a wide variety of transactions including, but not limited to: 

  • Educational pathway programs
  • Equipment and art loans
  • Establishes student internship sites, academic exchanges, and study-abroad programs
  • Event and program sponsorships
  • Grants temporary access to OSU facilities or land
  • Intercollegiate athletic non-conference games and other events
  • Revenue transactions where OSU is the service provider

What we do...

  • Consult with OSU's subject matter experts (SMEs) for necessary reviews and to address specific points of concern. 
  • Review and redraft contracts for precision and clarity, aligning interpretations with each party's intent.

  • Ensure the consistent use of contract forms across OSU to promote transparency, equity among parties, and efficiency.

  • Ensure the contract form is appropriate and includes all essential elements.

  • Assess and mitigate liability and risk associated with contracts impacting OSU.

  • Apply contract review guidelines and best practices tailored to the type of contract.

  • Create and update custom templates as needed.

  • Review and investigate transactions, coordinating conversations to clarify relationships, obligations, and expectations within the OSU Department.

Who we help...

  • Any department faculty or staff who needs contract support and guidance.

Forms

 

 

PCMM strongly recommends documenting the use of University facilities in writing.  This General Terms of Use of Access for University Facilities form is intended to be attached to the OSU Use Permit Form or other Facility Use/Reservation Form used by departments to use their facilities.

  • Testing Services Agreement Form (PDF) updated May 2023 Use this form for the sale of Testing or other Services published in the University's Fee Book where OSU personnel perform the testing or service activity.
  • Testing Services Agreement Form with Facility Use (PDF) updated March 2023 Use this form for the sale of Testing Services published in the University's Fee Book where the Purchaser is accessing University equipment or facilities for the purpose of testing.

Policies

Department Responsibilities for Contracts and Purchase Requests - Steps departments must take when submitting contracts or purchases for PCMM signatures.

FAQ's

Generally, yes. Our office must review OSU approved forms prior to signature only when it has been edited, modified, or additional attachments are being incorporated into the terms of the contract form.

Forms created by our office will be identified at the footer of the document and will contain the form title and version date.  Most current forms include the word “form” as an identifier.  If you can’t tell, please email [email protected] before proceeding.

Contract Services can create a custom form to best suit your needs. 

Contract Services has a listing of forms our office created and will review them annually or biannually.  That said, a form can be updated at any time due to policy change or change in law, and the department can submit a request upon its discovery that something in the form needs to change, updated, or no longer applies.

Once the contract is fully executed, it is the department’s responsibility to manage the contract, including ensuring contract compliance and initiating the process for amendments when needed.  Any additional involvement by our office would be at the request of the department.

Currently, Contract Services does not actively track contract expirations for its customers and BennyBuy currently does not have an auto-notification feature.  We are aware customers liked the notification of contract expiration provided by our former system. PCMM is actively exploring options to create such a feature in BennyBuy.

Yes.  Notices to Terminate should be issued by our office.  If the department desires to take such action, they should submit a request to terminate the contract by completing a Contract Amendment Request through BennyBuy.

You can create a Contract Request in BennyBuy and choose the “Amend Contract” option. You will need the contract number of the original contract to do this. Our office can assist in drafting the amendment document, if needed.

Yes. Contract review is a service we provide. We can review for clarity and consistency, as well as compliance with University policy and standards.  We can also issue-spot and make recommendations.

If you or your staff have a question or need support please reach out by email to [email protected] or by direct email.